ADMINISTRATIVE ASSISTANT
30 hours per week
Program: HealthChoices (A program serving MFIP clients with behavioral health concerns)
Location: Minneapolis
PRIMARY RESPONSIBILITIES
1. Performs administrative, clerical and data entry support for HealthChoices program staff.
a. Maintains and updates program and client databases (paper and electronic).
b. Enters client and program data into electronic databases.
c. Schedules client intake appointments.
d. Develops client and program reports at regular intervals for program staff, funding sources, and key program stakeholders.
e. Promptly retrieves data requested in response to internal and external requests.
f. Assembles and maintains client files, including opening, closing and storing.
g. Types correspondence and reports, and provides a variety of word processing and special project services.
h. Files internal and external documents in clients charts.
i. Orders and maintains inventory of office supplies.
j. Assists with special mailings as needed.
k. Maintains office equipment including copy machine, fax machine, computer, etc.
l. Provides staff with support assistance as needed, including filing file retrieval, copying, faxing, etc.
2. Performs back-up receptionist responsibilities
a. Answers telephone, directs calls and relays messages.
b. Greets guests and connects them with the appropriate service or staff person.
JOB SPECIFICATIONS
Education and Experience
a. High School Diploma or equivalent; additional training/certification in office/administrative procedures is a plus.
b. Minimum two years of office experience.
c. Significant experience with Microsoft Office including Word, Excel, PowerPoint, and Publisher.
d. Must be capable of independent travel.
e. Excellent writing and verbal skills.
Knowledge, Skills, and Abilities
a. Ability to type 50+ words per minutes.
b. Ability to plan, prioritize, coordinate, and complete work assignments within deadlines.
c. Ability to handle detailed paperwork in an accurate and timely manner.
d. Ability to deal with a variety of people and personalities; displays a high level of internal and external customer service.
e. Ability to work independently and as an effective team member.
f. Familiarity with computers, computer software, and basic office equipment
g. Ability to maintain confidential information.
PHYSICAL REQUIRMENTS NECESSARY TO PERFORM THIS JOB
q Hear and speak in order to use telephone, greet customers and communicate with people in office environment
q Sit at desk for extended periods of time, as well as move around office area repeatedly throughout the day to assist staff and clients
q Apply manual dexterity for computer keyboarding and office equipment adjustment and use
q Perform some bending, stretching and reaching related to office equipment adjustment and use
TOOLS, EQUIPMENT AND ENVIRONMENT
Incumbent must be able to use computers, facsimile machines, copy machines, and other office equipment. The majority of work is performed in an indoor office environment.
SALARY: DOC
BENEFITS: 11.25 vacation days, 7.5 sick days, 7.5 holidays, medical, dental, life and LTD insurance, retirement and 401K plan.
Send/fax/email resume and cover letter to: Philip AuClaire, HealthChoices Program Coordinator, 3040 4th Avenue South, Minneapolis, MN 55408/612.824.4654/pauclaire@resource-mm.org.
Spectrum Mental Health is interested in hiring staff who are capable of functioning effectively in the context of cultural differences and capable of valuing the differences in all cultures.
Equal Opportunity/Affirmative Action Employer www.resource-mn.org
